As we go through the process of re-commissioning short breaks in Birmingham, there will be several opportunities for parents and carers to get involved in different ways and help us co-produce the new services. The following table outlines what those opportunities will be, and we will seek to engage with parents and carers via the Parent Carer Form (PCF) who are our co-production partner organisation.
Some of these dates are indicative and we will keep this page updated as and when relevant information about how to get involved is available.
| Specification Development 1 | |
|---|---|
| Start: 15/07/2024 | End: 15/07/2024 |
| In person event, 10:30am-12:30pm
Venue: Brays School Use feedback from the survey, alongside lived experience of participants, to develop a draft specification for the new short breaks local offer. PLEASE NOTE: this event is now complete |
|
| Specification Development 2 | |
| Start: 16/07/2024 | End: 16/07/2024 |
| Online event, 18:00pm-20:00pm
Use feedback from the survey, alongside lived experience of participants, to develop a draft specification for the new short breaks local offer. PLEASE NOTE: this event is now complete |
|
| Specification Development 3 | |
| Start: 17/07/2024 | End: 17/07/2024 |
| In person event, 10:30am-12:30pm
Venue: Brays School Use feedback from the survey, alongside lived experience of participants, to develop a draft specification for the new short breaks local offer. PLEASE NOTE: this event is now complete |
|
| Specification Development 4 | |
| Start: 18/07/2024 | End: 18/07/2024 |
| Online event, 18:00pm-20:00pm
Use feedback from the survey, alongside lived experience of participants, to develop a draft specification for the new short breaks local offer. Booking information to follow. PLEASE NOTE: this event is now complete |
|
| Refine Specification | |
| Start: 22/07/2024 | End: 27/07/2024 |
| Near-final development of specification by the partners including the Parent Carer Forum, based on previous engagement and feedback. | |
| Lead Member Consultation | |
| Start: 15/07/2024 | End: 26/07/2024 |
| Joint update to Lead Member to seek ratification of proposed procurement plan. | |
| Draft Cabinet Paper | |
| Start: 01/07/2024 | End: 27/07/2024 |
| Parent/Carer contribution to the Cabinet paper that will seek approval for the proposed tender. | |
| PPAR CM Briefing Paper | |
| Start: 02/09/2024 | End: 02/09/2024 |
| Finalise cabinet paper | |
| Service Spec’ Sign-off | |
| Start: 28/10/2024 | End: 01/11/2024 |
| Jointly finalise service specification for inclusion in tender pack. | |
| Establish Evaluation Panel | |
| Start: 12/11/2024 | End: 15/11/2024 |
| Agree tender evaluation panel members. Joint representation across the partnership. | |
| Evaluation Briefing Session – Training | |
| Start: 19/11/2024 | End: 19/11/2024 |
| Tender evaluation training for panel members. | |
| Evaluation/Moderation of Responses | |
| Start: 06/01/2025 | End: 17/01/2025 |
| Panel evaluation of tender responses. | |
| Draft Award Report | |
| Start: 20/01/2025 | End: 22/01/2025 |
| Jointly produced award report. | |
| Provider Survey | |
| Start: 04/11/2024 | End: 20/12/2024 |
| Agree and disseminate provider survey questions to identify comprehensive range of community short break opportunities. | |
| Draft Statement | |
| Start: 06/01/2024 | End: 17/01/2025 |
| Develop draft short breaks statement based on procurement exercise and provider survey. | |
| Consultation | |
| Start: 20/01/2025 | End: 07/02/2025 |
| Short break statement consultation. | |
| Statement Sign-off | |
| Start: 31/03/2025 | End: 31/03/2025 |
| Jointly sign-off short breaks statement. | |
| Short Breaks Monitoring | |
| Start: 17/02/2025 | End: 31/07/2025 |
| Design monitoring methods and implementation plan for short breaks development post contract award. | |