As we go through the process of re-commissioning short breaks in Birmingham, there will be several opportunities for parents and carers to get involved in different ways and help us co-produce the new services. The following table outlines what those opportunities will be, and we will seek to engage with parents and carers via the Parent Carer Form; our co-production partner organisation.
Some of these dates are indicative and we will keep this page updated as and when relevant information about how to get involved is available.
| Specification Development 1 | |
|---|---|
| Start: 15/07/2024 | End: 15/07/2024 |
| In person event, 10:30am-12:30pm
Venue: Brays School Use feedback from the survey, alongside lived experience of participants, to develop a draft specification for the new short breaks local offer. PLEASE NOTE: this event is now complete |
|
| Specification Development 2 | |
| Start: 16/07/2024 | End: 16/07/2024 |
| Online event, 18:00pm-20:00pm
Use feedback from the survey, alongside lived experience of participants, to develop a draft specification for the new short breaks local offer. PLEASE NOTE: this event is now complete |
|
| Specification Development 3 | |
| Start: 17/07/2024 | End: 17/07/2024 |
| In person event, 10:30am-12:30pm
Venue: Brays School Use feedback from the survey, alongside lived experience of participants, to develop a draft specification for the new short breaks local offer. PLEASE NOTE: this event is now complete |
|
| Specification Development 4 | |
| Start: 18/07/2024 | End: 18/07/2024 |
| Online event, 18:00pm-20:00pm
Use feedback from the survey, alongside lived experience of participants, to develop a draft specification for the new short breaks local offer. Booking information to follow. PLEASE NOTE: this event is now complete |
|
| Refine Specification | |
| Start: 22/07/2024 | End: 27/07/2024 |
| Near-final development of specification by the partners including the Parent Carer Forum, based on previous engagement and feedback. | |
| Lead Member Consultation | |
| Start: 15/07/2024 | End: 26/07/2024 |
| Joint update to Lead Member to seek ratification of proposed procurement plan. | |
| Draft Cabinet Paper | |
| Start: 01/07/2024 | End: 27/07/2024 |
| Parent/Carer contribution to the Cabinet paper that will seek approval for the proposed tender. | |
| PPAR CM Briefing Paper | |
| Start: 02/09/2024 | End: 02/09/2024 |
| Finalise cabinet paper | |
| Service Spec’ Sign-off | |
| Start: 28/10/2024 | End: 01/11/2024 |
| Jointly finalise service specification for inclusion in tender pack. | |
| Establish Evaluation Panel | |
| Start: 12/11/2024 | End: 15/11/2024 |
| Agree tender evaluation panel members. Joint representation across the partnership. | |
| Evaluation Briefing Session – Training | |
| Start: 19/11/2024 | End: 19/11/2024 |
| Tender evaluation training for panel members. | |
| Evaluation/Moderation of Responses | |
| Start: 06/01/2025 | End: 17/01/2025 |
| Panel evaluation of tender responses. | |
| Draft Award Report | |
| Start: 20/01/2025 | End: 22/01/2025 |
| Jointly produced award report. | |
| Provider Survey | |
| Start: 04/11/2024 | End: 20/12/2024 |
| Agree and disseminate provider survey questions to identify comprehensive range of community short break opportunities. | |
| Draft Statement | |
| Start: 06/01/2024 | End: 17/01/2025 |
| Develop draft short breaks statement based on procurement exercise and provider survey. | |
| Consultation | |
| Start: 20/01/2025 | End: 07/02/2025 |
| Short break statement consultation. | |
| Statement Sign-off | |
| Start: 31/03/2025 | End: 31/03/2025 |
| Jointly sign-off short breaks statement. | |
| Short Breaks Monitoring | |
| Start: 17/02/2025 | End: 31/07/2025 |
| Design monitoring methods and implementation plan for short breaks development post contract award. | |